ABOUT JUSTICE DEFENDERS
The lack of meaningful access to justice currently impacts nearly two of every three people worldwide. From developing countries like Uganda to the United States (which has the highest population of prisoners globally) – we are living amidst a global justice crisis.
We believe that everyone has the right to tell their side of the story before being convicted of a crime or punished. Regardless of who you are, where you've been, what you've done, or what's been done to you, we will welcome you and we will defend you. It's the judge's job to pass judgment, not ours. We are hated by many and expected to hate each other. Instead, we grow in love for one another and those we serve, with no exceptions. Because our past need not define our future.
Justice Defenders works with defenseless communities to provide world-class legal education, training, and practice. Training paralegals within defenceless communities provides access to free legal services at the point of greatest need. Our paralegals oversee legal offices, file tracing, advocating on individual cases; collaborating with pro bonopartners for court appearances, conducting alternate dispute resolution, and seeking diversion from the formal court system. Why do we train people in prison rather than simply working to give more people access to lawyers? Because of Saint Oscar Romero’s words:
“There are many things that can only be seen through eyes that have cried.”
We work for justice for everyone, without breaking fellowship with anyone. Incarcerated people, formerly incarcerated people, and prison staff offer unique perspectives on legal systems. Yet their experiences are rarely listened to. Bringing them together with prosecutors, the police, judges, experienced lawyers, and academics creates remarkable possibilities for good.
Guided by our values of humility, bravery, solidarity and excellence. Together, through radical integration, we can build a world where each of us is equally accountable to and protected by the law.
Get to know us better.
For more detailed insight into who we are, our values and vision, take a look at our messaging platform.
The Redemptive Nonprofit Playbook sets the standard for the kind of community we want to be and are working.
OBJECTIVES
The role oversees the procurement and administration processes at Justice Defenders. The position facilitates the procurement process; ensures ethical and responsible sourcing as guided by the Justice Defenders (JD) procurement policy; and works closely with department heads, Finance, and HR unit to coordinate organisation-related procurement activities and ensure timely delivery of procured goods and services and administrative process; manage the day-to-day operations of JD to help it achieve its organizational goals and objectives, improve efficiency and effectiveness.
RESPONSIBILITIES
The consultant shall facilitate the following support to the Uganda team as per below;
Procurement
- Identify reliable suppliers, negotiate contracts and establish favourable terms and conditions for the procurement of goods and services required by the organisation.
- Prepare and issue pro
- Manage the purchase of goods and services in relation to the Justice Defenders’ procurement policy manual
- Liaise with c program heads and other staff to determine their product and service needs to develop a procurement plan and execute it in accordance to the procurement policy
- Manage the procurement process from solicitation of quotations and proposals for requested goods and services by staff
- Evaluate quotations received, with technical input from the procurement committee or purchasing leads/requesting department
- Prepare contracts or purchase agreements for goods and services as required close follow up with suppliers/service providers to ensure timely delivery of procured goods and services to respective project locations
- Advise Finance team on payments due to suppliers for successfully delivered goods and services
- Monitor business trends and product availability to inform the best price for the organization’s goods and services without compromising quality or delivery time
- Conduct periodic pre-qualification of suppliers and services providers and make recommendations to your supervisor
- Review performance of the pre-qualified suppliers lists and report on status of the relationships
- Nurture relationships with suppliers to negotiate the best prices. Manage relationship with the suppliers as the contact person for all procurements
- Research new products and services aligned to the projects and organizational needs
- Review the procurement policy and practices to match with best practices and share recommendations with the line manager
- Ensure compliance with donor and JD regulations related to procurement manual, finance manual, and other organization policies
- Prepare monthly reports on procurement unit
Administration
- Oversee the day-to-day operations of the office, ensuring a well- organized and efficient work environment.
- Manage office facilities, including maintenance, repairs, security, and cleanliness.
- Arrange and coordinate travel plans, bookings, transportation, and accommodation for staff as and when needed
- Manage the store by distributing office items, paying attention to inventory movements; store replenishments.
- Maintain accurate and up-to-date records of stores records, repairs, and administrative reports
- Manage Assets while monitoring usage, allocation, and movement of assets: on a timely basis, update the asset register.
- Handle and manage office utilities by ensuring timely payments, servicing and availability: water, electricity, generator etc
YOUR PROFILE
Qualification and Experience
- Bachelor's Degree in Supply Chain, Logistics, Procurement Management
- 3+ years’ experience in procurement and logistics, with strong organizational skills
- Understanding of Supply Chain Management Procedures, Logistics Skills
- Prior experience in managing administrative tasks preferably in an NGO/INGO
- Clear understanding of the procurement regulations as outlined in the Public Procurement and Disposal of Public Assets Act 1 of Uganda 2003
Key Competencies
- Personal integrity
- Adaptability to unanticipated circumstances
- Working proficiency in English
- Proficiency in Microsoft Word, Excel and PowerPoint packages
- Good Negotiator, Data Analysis skills, Good Business Instincts
- Team player
- Ability to work independently with minimal supervision
- Planning, prioritizing, and organizing
- Effective written/verbal communication skills
Essential reading before you apply to Justice Defenders:
We are an unlikely community, doing things others wouldn’t think possible. But the work isn’t easy. We act bravely, take risks, and move forward to a preferred future. One where justice is accessible, reliable, and can be practiced best by those who need it most. For you – and us – to succeed together, we’re looking for someone who can read this list of character traits and answer, with humility, that they are ready to join us.
We especially encourage applications from those who have been in prison, were the recipient of free school meals, or are from the first generation of their family to attend university and from those who consider themselves to have been marginalized.
This consultancy will be for an initial three (3) month period and is open only to applicants based in Kampala. The applicants must be legally eligible to work in Uganda.
The work will be performed from the Justice Defender's office located in Kampala.
Applications will be reviewed on a rolling basis.
Like to apply? Click here to submit your application.
Applications should be received by the stipulated deadline. Please note that only short-listed candidates will be contacted.
